Pre-Boarding Checklist

What is Pre-Boarding?

Pre-boarding is between signing your offer letter and your first day at Kelsey. We have a few steps and items to complete before we can make you an official employee! The next steps are essential as they are required before starting, or your start date may be delayed or offer rescinded.

Step 1: Background Check

We utilize HireRight to conduct our criminal and professional background checks. HireRight will send a separate email to request your information to start a background. It is crucial to complete their requests right away.

  • When completing your release form, review the job description included with your offer letter. We must verify the required years of experience and education. Be sure to enter employers from whom you received your pay (Temporary Agencies, Contract Employers, etc.). If you do not want us to contact your current employer, please reach out to your coordinator for options.
  • During the verification process, HireRight may not be able to reach or confirm information with a school or employer due to holidays, national or weather emergencies, lost records, etc. To keep moving forward in the onboarding process, we or the Customer Care team at HireRight may reach out to you to provide documentation such as W2s, pay stubs, transcripts, etc.

Step 2: Pre-Employment Health Screening

A pre-employment drug and TB screen is required to start. You can call any time to schedule your appointment, but results are only valid for 30 days. Your drug and TB screen must be scheduled two weeks before your start date, as results can take about seven business days. (Lab Services are required to complete a vision screening.)

Call 713-442-4899 within 24 hours of your offer acceptance and request a “New Hire Screen.”

Late results, including pending prescription validations, lost samples, or missed appointments, can delay your start date.

A current Flu vaccination is required for all employees unless granted medical or religious exemption. You must bring proof of immunization or be able to provide proof of medical or religious exemption. Clinical employees must present additional immunization records such as M1v1R, Varicella, Hep B, and Tdap.

Step 3: Credentials and Licenses

Read the “Licenses” section of your attached job description to determine if this applies to you and, if required, provide immediately via email to your recruitment coordinator.

  • If your position requires a BLS or ACLS Certification, the course must be from the American Heart Association and will have their logo on the card.
  • You must have an unexpired BLS card from the American Heart Association before your start date, or your start date will be delayed.
  • If you do not have an active BLS approved by the American Heart Association, please register for a class to complete your certification. The link to register can be found here: American Heart Association Find a Course

Step 4: Form I-9 Documents

Within the first three days of employment, you must complete your Form I-9. To prepare for this task, bring documents to present to the HR Representatives. A list of acceptable documentation can be found at this link: Form I-9 Acceptable Documents | USCIS.

All documents must be original and unexpired. You must also complete Section 1 of your Form I-9 through HireRight or Kelsey Connect on your first day. Some light refreshments will be provided at orientation.

Step 5: Clearance and First-Day Details

Once the above steps are completed, you will receive a message from your recruitment coordinator confirming clearance to start and additional details for your first day, including where to report and what time. Training schedules will be provided on your first day.

Sample Training Schedule:


Lead Recruitment Coordinator: Terrie Thompson


Phone Number: 713-442-0041 or 713-442-5357 (Front Desk)